MINUTES

TOWN MEETING

July 2, 2102

Emmitsburg Town Office

Present:  Mayor Donald N. Briggs; Commissioners Clifford Sweeney, Glenn Blanchard, Tim O’Donnell and Christopher Staiger, President.

Staff present were Vickie Felix and Donna Despres, Town Clerk and Dave Haller, Town Manager.

Absent:  Commissioner Patrick Joy with prior notice

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I.         Call to Order

Commissioner Christopher Staiger, President of the Board of Commissioners, called the July 2, 2012 Town Meeting to order at 7:30 p.m. Pledge of Allegiance was recited.

Approval of Minutes

The Minutes of the June 18, 2012 Town Meeting were approved as presented.

Commissioner Comments

Commissioners cited attendances, recognitions and announcements to include MML conference and classes attended. Commissioner Blanchard was able to talk to different department heads from the State of Maryland. He commended Commissioner Joy for setting up table at conference. Community Day was very successful and very well done. Thanks to Commissioner Sweeney and town staff and everyone in the community who helped put it together. The pool stats since it opened were updated. Re project open space meeting, will have funding dedicated to the exercise equipment for Community Park. Commissioner O’Donnell attended the Daughters of Charity installation of their new leadership related to the Seton Heritage Ministries. Information received from the State insurance administration.  Six lots are now in use at the Community garden.

Mayor’s Comments

Mayor Briggs also thanked everyone helping with Community Day. He commended Sue Cipperly for a job well done on Community Day. He was in Chicago last week on business and one of the things he saw done there were trees and flowers downtown; sensational for what that does for the urban streetscape.

Administrative Business

·         Consideration of Splash Park contract with Paddock Swimming Pool Co. – looking for authorization to move forward with project. Add to July 16 agenda.

·         Letter from Mrs. Sprankle in regards to the intersection of Federal Avenue and North Alley. Staff would like to move forward to address safety issues at the intersection- stop sign and speed bump. No opposition from the Board.

·         Rainbow Lake algae.

·         Proposal for ordinance for motor scooter usage.

·         Trails grant.

·         Trash base fee.

·         The Bay Restoration Fee increase.

·         2011 annual drinking water quality report

·         Crosswalks and crossing guards. Commissioner Staiger will contact Sheriff’s department in regards to crossing guard at Federal Avenue and Mr. Haller will contact State Highway in regards to crosswalk at Patterson. 

·         Pool parking lot

·         Crosswalk timing on the square

·         Park in Silo Hill needs cut

Consent Agenda

Planning Commissioner reappointments for Patrick Boyle and John Howard.

            Motion:  to reappoint Patrick Boyle and John Howard to the Planning Commission.

            Motion made by Commissioner O’Donnell second by Commissioner Blanchard

                                                    Vote: 4-0 in favor

Reports:

Treasurer’s Report - Commissioner Blanchard reported on June 2012 cash activity.   Detailed report at Exhibit A.

Committee Reports – Commissioner Joy absent, no report for Planning Commission.

II.     Public Comment:  - none

III.      Agenda Items

Consideration of WWTP Construction Management and Inspection Contract

Mr. Haller stated staff received five proposals set for 28 months. After extensive review of all submissions, staff recommends proposed bid of $840,763 from  Rummell, Klepper & Kahl, LLP (RK&K), for the construction management and inspection portion of the WWTP upgrade project. RK&K consistently kept change orders under 5%. They did a $78 million dollar project for Frederick County and had a very good recommendation. Commissioner Sweeney clarified that Board is not obligated to take lowest bidder.                                                                                                                                                                  

Motion: to approve the proposed bid from Rummell, Klepper & Kahl, LLP (RK&K) for $840,763.

Motion by Commissioner Sweeney, second by Commissioner O’Donnell

                                              Vote: 4-0 in favor

Approval of the Waste Water Treatment Plant Construction

Mr. Haller commented that the town design engineer received a call from USDA last week stating that there is a new deadline for the contract which is now July 31. The final review of that contract must be completed by MDE and USDA. Since that time Mr. Haller and Mayor Briggs have made contacts to get as much political help as possible. MDE has implied that if this is approved tonight and staff gets it to them tomorrow they will make every effort to complete their review by July 23. The USDA said if they get the contract by July 23 they will get their review done by July 31. Staff is asking Board to support the recommendation from Mr. Young to accept the proposed bid from Conewago Enterprises, Inc. for $13,430,780.

Motion: to approve the bid from Conewago Enterprises Inc. for $13,430,780 for the construction of the WWTP.

            Motion by Commissioner O’Donnell, second by Commissioner Blanchard

                                              Vote: 4-0 in favor

Set Agenda Items for July 16, 2012 Town Meeting

1.    Update of the Sustainable Communities Program

2.    Status of planner projects and timelines

3.    MML conference follow-up

4.    Splash park review and consideration

5.    Multi-user trail project update

 IV.      SIGN APPROVED TEXT AMENDMENTS AND/OR RESOLUTIONS- none

 V.        Adjournment

            With no further business, the July 2, 2012 Town Meeting was adjourned at 8:54 p.m.