June 18, 2012
Emmitsburg Town Office
Mayor Donald N. Briggs; Commissioners Clifford
Sweeney, Glenn Blanchard, Patrick Joy, Tim O’Donnell
and Christopher Staiger, President.
Staff present were Vickie Felix and
Dave Haller, Town Manager.
Call to Order
Commissioner Christopher Staiger,
President of the Board of Commissioners, called the
June 18 2012 Town Meeting to order at 7:30 p.m.
Pledge of Allegiance was recited.
The Minutes of the June 4, 2012 Town Meeting were
approved as presented.
Commissioners cited attendances, recognitions and
announcements to include the EBPA expo, Flag Day
ceremony at memorial park, Saturday activities in
the park, park concert, and Community Day.
Commissioners O’Donnell, Joy and Blanchard will be
attending the MML convention. The Frederick
News Post had a great story in regards to the
financial literacy week events – Sister Salvatrice
was recognized by the United Way. Preliminary
conversation made with Catoctin High School in
regards to a town-sponsored pep rally in the fall.
Mayor Briggs cited attendances to include Bollinger
Construction Company’s 20th anniversary
and the Flag Day ceremony. He will be attending the
Frederick Sustainability Commission Meeting.
Attendance is needed at an upcoming, important POS
meeting; Commissioner O’Donnell volunteered to
attend. The pool opened this past Saturday. On
Community Day the first block of Cedar Avenue will
be closed because of the reenactment. He reported
that he has started a “Mayor’s Appeal” for raising
money for the Seton Center to help offset cutbacks
by the County--he has raised over $1,250. He will
not be able to attend the MML conference.
Motor scooter/moped issues -
proposed ordinance change by Deputy McQuain
303 West Lincoln Avenue
North Seton Avenue sidewalk
Staff looking for direction in
regards to “No Parking” signs in Brookfield –
Commissioner Staiger will contact the HOA
MOU from Frederick County
recycling business proposal - no opposition
Ethics attorney position –
suggested low bidder, Mr. Rolle, with no
Pool design issue
Farmers Market – invest in
banners on Main Street
Dog park issue
Consent Agenda - none
Town Manager Report
- reported on the public works department monthly
activities to include a water production and
consumption analysis. In the preliminary effort
related to the mapping of the storm drain system,
staff did an inventory of all the inlets. The town
water table remains 4˝ feet below May 2011 levels.
The precipitation deficit has worsened by 18%. Town
exceeded the sewer plant’s design capacity 2 days in
the month of May. “No smoking” signs were put up
in the parks. Staff will meet this coming week with
the company that has submitted a modified proposal
for the pool splash park.
Town Planner’s report
– The sustainable communities application has been
made and is in the final round of review. Detailed
report at Exhibit A.
- Deputy McQuain reported on May 2012 Police
Report. Detailed report at Exhibit B.
II. Public Comments
Nell Matthews, 248 Springs Avenue,
– part owner and manager of the vet hospital. Spoke
on the dog park in hopes to educate the board on
what a dog park is and showed a map of where the dog
park is planned to be. Theresa Russell, 17188
Bollingers School Road, Emmitsburg - spoke in
favor of the dog park.
III. Agenda Items
Ordinance No. 2012-10: Providing for
issuance and sale of the general obligation bond
related to the financing of the WWTP upgrade
(refinance of loan approved at 5/21/12 meeting)
Mr. Haller stated this is the
resolution that confirms what the board agreed to at
the May 21, 2012 meeting. The bank attorney and
town attorney have both reviewed the ordinance.
This is just a finalization to pay off the SunTrust
loan and go with the PNC line of credit.
to approve Ordinance 2012-10: Providing for issuance
and sale of the general obligation bond related to
financing of the WWTP upgrade.
Motion by Commissioner O’Donnell,
second by Commissioner Blanchard
Vote: 5-0 in favor
FY2012 Budget Transfer Consideration
Mr. Haller stated that staff had
their first preliminary meeting with the auditors
for the audit this year. The only item they asked
to get the board to address is the fact the original
property tax estimate was $687,166 town actually
collected $704,377 which means the town took in an
additional $17,211. The recommendation is that
those monies would be redirected to the fund
- To approve the FY2012 budget
transfer of $17,211.
Motion by Commissioner Joy, second by
Vote: 5-0 in favor
Trail Conservancy Presentation re:
Possible funding source for multi-user trails
Commissioner O’Donnell would like to
see the Commission except the offer from the Trail
Conservancy to provide $25,000 for trail
construction on the multi-user trail. He would also
like Board to direct staff to create a MOU with the
Trail Conservancy in order to see the funding
through. It would be applied to finishing the
beginner trail and constructing the intermediate
trail. A recreational trail program grant requires
a 20% match from the community which has already
been met through the documented volunteer hours.
There would be no cash out-of-pocket for the Town.
Commissioner O’Donnell explained the process. The
town would have to front the $25,000 and then would
be fully reimbursed by the recreational trail
program grant through the Trail Conservancy. Mr.
Haller interjected they would need a detailed
proposal which would include staffing information
from the Trail Conservancy, more details on funding,
credit for work completed, a plan of what they
propose to design and a schedule for the delivery of
that design and a bonding requirement. Commissioner
Joy clarified that the design is already done and
the money should only be used toward construction.
The benefit of involving the Trail Conservancy is
that they bring expertise, value and $25, 000,
- to allow staff to work with
Commissioner O’Donnell and the Trail Conservancy to
develop a proposal and an effort to develop a
memorandum of understanding.
Motion by Commissioner Staiger,
second by Commissioner Joy
Vote: 5-0 in favor
Set Agenda Items for July 2, 2012
Consideration of WWTP
construction management and inspection contract
Commissioner Joy will not be at the
next town meeting.
IV. SIGN APPROVED TEXT
AMENDMENTS AND/OR RESOLUTIONS
With no further business,
the June 18, 2012 Town Meeting was adjourned at 9:09