January 04, 2011
Emmitsburg Town Office
Present: Mayor James Hoover; Commissioners Clifford
Sweeney, Glenn Blanchard, Tim O'Donnell, Patrick Joy
and Christopher Staiger, President.
Staff present were Vickie Felix; Dave Haller, Town
Manager and Sue Cipperly, Town Planner.
I. Call to Order
Commissioner Christopher Staiger, President of the
Board of Commissioners, called the January 4, 2011
Town Meeting to order at 7:30 p.m. Pledge of
Allegiance was recited.
Approval of Minutes
The Minutes of the December 6, 2010 Town Meeting
were approved as presented.
The Commissioners wished everyone a Happy New Year.
Commissioner O'Donnell reported on his attendance at
a Frederick County Sustainability Commission meeting
and one of the agenda items was on Commercial on
Farm Composting. He stated that he is looking for
ways to reduce town expenses as this would tie into
how town pays tipping fees. He believes that
composting might be a way to reduce cost.
Mayor Hoover apologized for not being able to attend
the Christmas dinner due to a family emergency. On
January 26, 2011 town staff and Frederick County
Economic Development is going to host a seminar on
businesses at the Town Office in the boardroom with
a snow date of February 2, 2011. The Town Planner
will talk about permitting. Also, there has been a
lot of police activity as far as break-ins. Deputies
are actively working on it and will follow up with
town in the future. The Deputies are presenting an
open forum the third Monday of each month; this is
open to anyone who wants to come. To improve
communication efforts Brenda Ruopoli has been
assigned the position to deal with customer service
internally in the town office. Mayor Hoover also
commented that all the grease trap requirements are
done; everybody is compliant and no one was
Mayor Hoover stated that by the end of January this
Board and some staff members are required to
complete financial disclosure statements that will
be forwarded to the Ethics Committee. Commissioner
O'Donnell commented that he knows of someone who is
interested in serving on the Planning Commission.
Consent Agenda - none
Town Managers Report -reported on the public works
department monthly activities to include a water
production and consumption analysis. Mr. Haller
stated in general the water supply system appears to
be recovering from the normal summer's high uses.
Heavy rains stirred up the water in Rainbow Lake
requiring additional backwashing of the filters.
Commissioner Joy asked about the camera work being
done for the wild water problem. Mr. Haller
responded that they have not found a major break,
but staff believes that, by error, when Main Street
was reworked one of the storm water catch basins got
tied incorrectly into the sanitary sewer rather than
the storm drain and they are continuing to try and
find out which one.
Treasurer's Report- Commissioner Blanchard reported
on December 2010 cash activity. See attached report,
Committee Reports - Commissioner O'Donnell reported
that the Planning Commission did not meet. They will
be meeting on January 31, 2011. The agenda will
II. Agenda Items
DISCUSSION AND REVIEW OF PROPOSED ADEQUATE PUBLIC
Mayor Hoover stated the preliminary draft version is
being presented tonight. This has not been reviewed
by the Town attorney yet. Sue Cipperly gave a power
point presentation on an Adequate Public Facilities
Ordinance; what it is and what it does. Ms. Cipperly
and Dave Haller went through the county APFO and
used it as a template. The sections were tailored to
The Board went over the document page by page. Board
comments and questions: Ordinance references section
14.01.070, there is no such section, is there
something missing? Commissioner Staiger clarified
that this ordinance would basically serve as
guidelines for the planning commission for the
consideration and approval of development plans.
Under 14.04.040 intent -does not show a section for
fire and emergency medical services. Section
14.04.050 Definitions - CIP, change wording to say
adopted by Board of Commissioners instead of "Town."
Section 14.04.070 Exemptions - senior housing
definition-- is the language correct? The sections
that reference 14.01.070 should be 14.04.070
instead. Should there be an exemption for municipal
activities? Section 14.04.090 Conditional approval -
Mayor Hoover does not think town should provide
conditional approval. Mr. Haller stated it is a
standard practice and gave an example. There was a
suggestion that town attorney look at this section
and give advice. Section 14.04.080 paragraph D (1)
and (2) - discussion took place on how to handle
expiration date on APFO approvals. Also paragraph A,
should it read all subdivisions instead of all
residential subdivisions? Section 14.04.120
paragraph B, should say The Board of Commissioners
instead of "Town Council." Commissioner O'Donnell
questioned under adequacy section 14.04.140 if there
is any language that exist for adequacy that relates
to pedestrians and cyclist so that they could be
included in the APFO as transportation? Ms. Cipperly
stated there needs to be a set standard. This will
need further research. Mayor Hoover suggested
looking at Montgomery County's APFO. Commissioner
O'Donnell would like to see the Town consider
including playing fields for recreational use in the
APFO. The preliminary draft version of the APFO can
be reviewed by the public online.
III. Public Comments - Sr. Eleanor Casey, 333 South
Seton Ave., speaking on behalf of Friends of the
Library. They are in favor of a common calendar so
that organizations in Town can coordinate their
IV. Set Agenda Items for January 19, 2011 Town
1. Consideration of Ordinance 11-01 related to
2. Mountain trails update on funding, design and
3. Referral from the Citizens Advisory Committee
related to proposed community events calendar.
4. Continued discussion of proposed Municipal
Adequate Public Facilities Ordinance.
Consideration of Planning Commission appointment
will be put under consent agenda for January 19,
2011 Town Meeting.
V. SIGN APPROVED TEXT AMENDMENTS AND/OR RESOLUTIONS
With no further business, the January 4, 2011 Town
Meeting was adjourned at 9:12 p.m.